SDAV AGM 2020


SDAV AGM 2020

The Swing Dance Association of Victoria will have their annual general meeting on September 26 at 2:00 p.m. via Zoom. The Zoom link: https://zoom.us/j/91650511836 Meeting ID: 916 5051 1836

If you are a member, a past member, or think you might be a future member, please join us.


All members of the Swing Dance Association of Victoria are invited to participate. We would love to see you there. Please make sure that your membership is up to date so you can participate. To sign up or renew, click here!


Schedule


Zoom meeting opens: 1:50 p.m.

Annual General Meeting starts: 2:00 p.m.

Annual General Meeting ends: 3:30 p.m.


We are looking for a new Director. If you are interested in helping run the SDAV please contact us!


Volunteers for the Nomination Committee


We are looking for at least two SDAV members to be our Nomination Committee to oversee the election of our Directors. It is a fun way to participate in the Annual General Meeting. Are you organized and willing to learn a few things about policy and procedure? We have a short-term volunteer opportunity for 2 people. Must be available for the Annual General Meeting on September 26th, 2020 2:00-3:30 pm. Please email sdav.vicepresident@gmail.com for more information.


Nomination Committee Governing Policies

Any committee that is created as a “Standing Committee” must be composed of qualified members in good standing of the society. The Standing Committees are as follows:

a) The Nomination Committee

i) Members of the Nomination Committee cannot oversee an election in which they are candidates

ii) Has at least 2 members

iii) Duties of the committees are outlined in Schedule C – Committees


Schedule C Committee

a) The Nomination Committee

i) Is a standing committee which is active only whenever a general meeting where elections are required is called. The committee disbands and becomes inactive at the end of the general meeting

ii) Announces the call for nominations for society directors;

iii) Solicits, receives, and reviews nominations for society directors; and

iv) Facilitates elections for directors at annual general meetings in accordance with society bylaws.


Special Resolutions


Due to Covid 19, the Swing Dance Association of Victoria are having their 2020 AGM via Zoom. To ensure that Voting and Nominations at the AGM can occur, Swing Dance Association of Victoria Board Members are proposing the following Special Resolutions to be voted on at the AGM:


Voting

Option 1: Motion that voting will be conducted by submitting responses via Survey Monkey.

Option 2: Motion that voting will be conducted by submitting responses via Email.

Option 3: Motion that voting will be conducted by submitting responses via Direct Message in Zoom Chat.


Election of Directors

Option 1: Motion that Directors are to be elected by submitting electronic secret ballots via Survey Monkey.

Option 2: Motion that Directors are to be elected by submitting electronic ballots via Email.

Option 3: Motion that Directors are to be elected by submitting electronic ballots via Direct Message in Zoom Chat.

Option 4: Motion that Directors are to be elected by show of hands.