Notice of SDAV AGM 2021

 


The Swing Dance Association of Victoria will have their annual general meeting on November 20 at 1:00 p.m. via Zoom. The Zoom link will be posted here, on our facebook page, and sent our via our newsletter closer to the date.

If you are a member, a past member, or think you might be a future member, please join us.

All members of the Swing Dance Association of Victoria are invited to participate. We would love to see you there. Please make sure that your membership is up to date so you can participate. To sign up or renew, click here!

Schedule

Zoom meeting opens: 12:50 p.m.
Annual General Meeting starts: 1:00 p.m.
Annual General Meeting ends: 2:30 p.m.

Volunteers for the Nomination Committee

We are looking for at least two SDAV members to be our Nomination Committee to oversee the election of our Directors. It is a fun way to participate in the Annual General Meeting. Are you organized and willing to learn a few things about policy and procedure? We have a short-term volunteer opportunity for 2 people. Must be available for the Annual General Meeting on November 20, 2021 1:00-2:30 pm. Please email sdav.vicepresident@gmail.com for more information.

Nomination Committee Governing Policies
Any committee that is created as a “Standing Committee” must be composed of qualified members in good standing of the society. The Standing Committees are as follows:
a) The Nomination Committee 
i) Members of the Nomination Committee cannot oversee an election in which they are candidates
ii) Has at least 2 members
iii) Duties of the committees are outlined in Schedule C – Committees 

Schedule C Committee
a) The Nomination Committee
i) Is a standing committee which is active only whenever a general meeting where elections are required is called. The committee disbands and becomes inactive at the end of the general meeting
ii) Announces the call for nominations for society directors;
iii) Solicits, receives, and reviews nominations for society directors; and
iv) Facilitates elections for directors at annual general meetings in accordance with society bylaws.

Special Resolutions

Due to Covid 19, the Swing Dance Association of Victoria are having their 2021 AGM via Zoom. To ensure that Voting and Nominations at the AGM can occur, Swing Dance Association of Victoria Board Members are proposing the following Special Resolutions to be voted on at the AGM:

Voting
Option 1: Motion that voting will be conducted by submitting responses via Survey Monkey.
Option 2: Motion that voting will be conducted by submitting responses via Email.
Option 3: Motion that voting will be conducted by submitting responses via Direct Message in Zoom Chat.

Election of Directors
Option 1: Motion that Directors are to be elected by submitting electronic secret ballots via Survey Monkey.
Option 2: Motion that Directors are to be elected by submitting electronic ballots via Email.
Option 3: Motion that Directors are to be elected by submitting electronic ballots via Direct Message in Zoom Chat.
Option 4: Motion that Directors are to be elected by show of hands.